Accountant-level books for companies that run more than one entity — closed, reconciled, and ready for your CPA.
Flagship service Financial Close Management We process and manage your month-end close — loans, accruals, assets, receivables, payables — so the month ends tied out, not trailed off. See how it works →Remote only works when the guardrails are real. Ours are written down — and they are why owners hand us their books.
Every bookkeeper on your account was personally trained by Kay. Meet Kay →
Be proactive & not reactive — it starts with one honest look at your books.
Book a Free ConsultWhen your books outgrow a bookkeeper, everything downstream wobbles — the close, the reports, your CPA, your lender. Avid is the accountant-level firm that rebuilds what’s broken, closes your month on schedule, and puts controls around your money.
In-house. Never outsourced. Never handed to AI.
Free new-client consult, directly with Kay. Monthly contracts. We never take access that can move your money.
Your books are worked by our own team — several bookkeepers, every one personally trained by Kay. We will not outsource your accounting to anyone, for any reason. The people who know your business are the people doing the work.
No check printing. No wiring. No vendor payments. We refuse access that could move a dollar, because the firm that keeps your books should never be able to spend from them. Our access stops at the books — on purpose.
Everyone who works in or with this firm carries E&O and cyber insurance coverage and works behind a browser guard. Remote is not a handshake and a hope — it is a setup you can ask hard questions about.
Software helps us check work on secure or offline tools — a second set of eyes, nothing more. AI does not do your accounting here, does not code your transactions, and never decides what your numbers mean. People do.
Your accounting software imports transactions that look categorized, reasonable — and never happened. Phantom entries sit in your books right now, quietly bending every report you make decisions from. Owners usually meet us when the symptoms stack up:
None of that is a software problem. It is a discipline problem — and discipline is the service.
Below is a sample month — teaching figures, not client data. Seven bank-statement lines. Nine book lines. Match each statement line to its book line, and watch the difference fall. Two book lines have no honest match: one is a phantom a bank feed invented, and one is a duplicate. Don’t force them — flag them, the way we would.
0 of 7 matched · 0 of 2 flagged
Select a bank line, then its matching book line. Or drag one onto the other.
Why doesn’t this line belong?
$0.00 — tied out.
Every account, every month, before your reports mean anything — that is the close we run. The phantom never reaches your P&L. The duplicate never gets paid twice. And your CPA receives books that agree with the bank, to the cent.
Sample data only — every figure on this panel is invented for the exercise. The method is not invented: statement first, feed never.
Our foundational support service: we process and manage your month-end close end to end — loan statements, adjustments, amortization and accruals, asset tracking and depreciation, receivables and payables validation, prepaids, and the late bills everyone else books wrong. The month ends tied out, on a cadence your whole company can plan around.
Ongoing monthly and quarterly bookkeeping done at accountant level — balance-sheet accounts validated, not just transactions coded. For businesses whose books have to support lenders, partners, and real decisions, not just a tax filing once a year.
Cleanup and historical correction for books that have gone wrong: a full accounting assessment, source data pulled from POS reports, bank statements, and inventory counts, then a transaction-by-transaction review. Everything gets reconciled; entries that cannot be validated come out; you receive a findings report — including the internal-control risks we found on the way through.
For companies with their own accounting staff: team evaluations that find the knowledge gaps, department evaluations that find the process failures, month-end management and cadence, backlog catch-up, and direct guidance for your team and your management. Your people get stronger; your close gets boring.
Also inside the work: chart of accounts restructuring · multi-entity consolidation and intercompany accounts · P&L and balance-sheet review and correction · asset, prepaid, accrual, loan, and lease schedules · AP/AR process support · 1099 tracking · lender-ready reporting support · in-house team training in accounting concepts, coding, AP/AR, and cash flow.
A group running five businesses came to us with books six months behind — after earlier firms had charged heavily and left the work unfinished. We took the whole year apart: a full cleanup, intercompany consolidation corrected, unrecorded leases and loans put back on the books, and twenty years of asset entries analyzed to build a complete asset list.
Their chart of accounts held more than 600 accounts in a structure nobody could read. We rebuilt and simplified it. Lender reporting came back. Then the cleaned books went to a CPA firm for official review — and came back with no red flags at all.
Today, all five companies close their month within 10 to 14 days. Every month. That is what “caught up” should mean.
An agricultural manufacturer had no policies, no procedures, and no qualified accounting team — and employees were exploiting the gaps. We rebuilt the systems and processes, installed internal controls, and trained the staff. The people abusing the broken system exited. The executives got their confidence in the numbers back.
“We’ve seen anywhere from a few false reimbursements, up to half a million dollars worth of stolen funds — and all from employees that were trusted.”
— Kay Diouf, on what weak controls let through
Controls are how trust stops being a vulnerability. We design them into your close, so approval, payment, and reconciliation never sit in one pair of hands.
Owner · Founder & Lead Executive Consultant
Every Avid engagement is led by Kay, and every bookkeeper who touches your books was personally trained by her — the same standard, the same checks, the same intolerance for a feed entry nobody verified. She also trains bookkeepers professionally, because raising the standard of this work is the point of the firm.
Her clients run multiple entities, outgrow their bookkeepers, and arrive with books that have become a risk instead of a tool. What they get is a firm run on one rule, the one she puts on her own wall:
“Be proactive & not reactive.”
Proactive means the close is a cadence, not a rescue. Reactive is what you have now.
Book a Free Consult“Yes indeed! Kay is the best! We are honored to call her our business partner. Thank you Kay for setting the bar and for so many many other things you embody. I can get choked up on words with all you have taught, led, fixed, created, negotiated, mediated, on our behalf. Kay is An absolute star! An advocate for best practice! Passionate about her industry! A respected voice in the C-suite. We are the better and healthier because of Kay and her firm. We look forward to many more milestones and continued success collaborating with you Kay! Thank you Kay Diouf! Much love and light to you and your endeavors to advance the bookkeeping industry.”
— Michel…, a client of the firm
Clear lines are how your CPA, your lender, and your partners can all trust the same numbers. Here are ours.
We are not a CPA firm and we do not prepare or file returns. We do the part that makes filing painless: clean, closed books all year, plus the data collection and tracking your CPA needs — so tax season is a handoff, not an excavation.
The reports we prepare are not reviewed or attested by us. Official review belongs to your third-party CPA or audit entity — and our job is to make sure they receive books that survive it. One of our rescues went through exactly that review with no red flags.
No check printing, no wires, no vendor payments, ever. The firm that reconciles your accounts should never be able to spend from them. That separation is a control — and it protects you, your team, and us.
— and the source records behind them: POS reports, bank statements, inventory counts. We reconcile to the sources, never to the feed.
You talk with Kay herself — where your books really stand, what your month-end close should look like, and what it would take to get there. If your books need cleanup first, you will hear that plainly, with the path spelled out. There is no pitch deck and no obligation; engagements run on monthly contracts, and the fee conversation happens after the consult, before any work begins.
No — and we would rather tell you that up front than bury it. Avid is a bookkeeping and operational accounting firm, not a CPA firm. We keep your books clean, closed, and documented all year, and we assist with the data collection and tracking your filing needs, so your own CPA receives records that are ready instead of a shoebox. Official review and filing stay with your CPA or audit firm — working from books that are finally worth reviewing.
Behind is exactly where our remediation work starts. One five-business group came to us six months behind, after earlier firms had left the work unfinished; we completed a full-year cleanup, rebuilt their chart of accounts, and handed the books to a CPA firm for official review with no red flags — and those five companies now close every month within 10 to 14 days. There is no pile we will make you apologize for. We reconcile it.
Our own team — several bookkeepers, every one of them personally trained by Kay, and every one covered by E&O and cyber insurance. We never outsource client books, to anyone, for any reason. And no one at Avid can move your money: we take no check-printing, wiring, or vendor-payment access. Our access stops at your books, on purpose.
That is the work we are built for. Multi-entity organizations are our typical client: intercompany accounts kept straight, consolidation handled, each company closing on the same cadence. We do not specialize in a single industry — the accounting discipline is the specialty — and our engagements have covered everything from a five-company group to an agricultural manufacturer.
QuickBooks Online, Sage, NetSuite, Shopify, Fishbowl, and PayPal — and the source records behind them: POS reports, bank statements, inventory counts. We reconcile to those sources, not to whatever a bank feed decided to import, because feeds can invent transactions that never happened.
Engagements are monthly contracts with a minimum monthly fee, and the fee follows the work — a single tidy entity and a five-company group with a broken chart of accounts are not the same engagement, so we do not publish a rate card that pretends they are. What we promise is the order: the consult is free, and you hear the number before you commit to anything.
Yes — we are fully remote by design, based in Phoenix, Arizona, and set up for it: secure tools, trained staff, and guardrails in writing. If your team can meet on video and share records securely, geography is not a barrier.
Book a free new-client consult and bring the books exactly as they are — behind, tangled, or quietly wrong. We will tell you plainly where they stand and what a real close looks like for your companies. That is the whole pitch: proactive, not reactive, starting now.
Free new-client consult, directly with Kay. Monthly contracts. We never take access that can move your money.